AI receptionist for appointment businesses

Mid-job, mid‑cut, mid‑clean.
Callwren picks up.

It answers your business line when you can't, books from your own openings, puts emergencies straight through to a person, and leaves you a written slip of every call — with the line of the call that backs it up.

  • Says it's automated, every call
  • Never gives medical or legal advice
  • Month to month
A grey-haired technician kneels on a bathroom floor, holding a moisture meter against the tiles beside the toilet.

Leaking water heater, no hot water

Alderline Plumbing & Heating · Tue 07:42
Booked
0:00 / 1:10
11 lines · booked · synthetic voices
After the call above

One slip per call. Every line of it can be checked.

Within a minute of hang-up the owner gets the caller, the number, what they wanted, what was done and what happens next. The call page lists each action with the rule behind it and the line where it was said.

See this call's full action trail
While you were busyTue 07:42
From
Caller at 14 Orchard Row, Millbrook
Number
(555) 010-4471
About
Water heater dripping from the base; no hot water this morning
Result
Booked tomorrow, 8–10 am · $79 diagnostic
Next
Confirmation texted. Caller knows to say "emergency" if it gets worse.
  • Booked (this call)
  • Answered
  • Message taken
  • Transferred
  • Screened
How it decides

The same seven questions, in the same order, on every call.

Your rules fill in the answers. Nothing is improvised: when none of them applies, the caller gets a person's callback instead of a guess.

Try a rule set in your browser
  1. Screen it

    Recorded sales pitches and robocalls are recognised and ended before anything else happens.

  2. Is it an emergency?

    Flooding, a gas smell, swelling, a breakdown — whatever your rules call urgent is transferred at once, with your safety script.

  3. Is it something it must never do?

    Medical advice, refunds, card payments: it says plainly it can't, and passes the call to a person.

  4. Does it belong to someone?

    Billing to the office manager, a complaint to the owner — taken as a written message for that person.

  5. Can your rules answer it?

    Hours, service area, prices and your stored answers, in your own words.

  6. Can it be booked?

    The next opening that fits the job, from your hours and notice period — or your calendar on Team plans.

  7. Otherwise, take a message

    When no rule covers a question it does not guess. You get the caller's details and their words.

Limits, stated up front

What Callwren will never do on your line.

The boundaries are part of the product, not small print. They are the same for every plan.

Pretend to be a person

Every call opens by saying it is an automated assistant. Asked directly, it says so again.

Give medical, legal or safety judgements

It reads only safety steps the business has written and approved, then hands over.

Decide refunds, discounts or disputes

Money decisions are taken as a written message for a named person.

Take card details

No payment information is requested or accepted on a call.

Sit on an emergency

Anything matching an emergency rule is transferred immediately, before any questions about booking.

Guess

When no rule covers a question it takes a message rather than inventing an answer.

Setting up

Live on your number in an afternoon of decisions, not a project.

  1. 01

    Forward your number

    Keep your number. Forward it when you're busy, after hours, or always — your phone provider's call forwarding does it.

    Your numberCallwrenYou or your team
  2. 02

    Teach it your rules

    Hours, service area, prices, the answers you give every day, what counts as an emergency and who gets which calls.

    Open the setup preview
  3. 03

    Read the slips

    A slip per call by text or email, the day's calls in one list, and a person on the line whenever your rules say so.

    Hear the sample calls
Pricing

Priced by the minute it spends on your calls.

Billing stops the moment a call is handed to a person, and screened spam isn't billed.

Solo

$49/ month

150 minutes · then $0.35/min

One phone line, answered whenever you can't get to it.

Most chosen

Team

$129/ month

500 minutes · then $0.29/min

For a busy shop with a few people on the tools or in the chair.

Practice

$299/ month

1500 minutes · then $0.24/min

Multi-location practices that need their own rules per site.

Estimate your minutes and cost

Listen before you decide.

Eight sample calls, each with its transcript, its slip and the rule behind every step. Then bring your own rules to a demo.